Privacy Promise & Privacy Policy:
Rocky Mountain Orthodontics is dedicated to helping provide quality products
and services for orthodontics. We take privacy very seriously, and we've taken
many steps to help safeguard online information. We promise that:
We will safeguard any information shared with us.
We will not share information provided to us without permission.
We will not send unsolicited email messages.
Registrants can unsubscribe from our electronic mailing list at any time.
We continuously assess ourselves to ensure that privacy is respected. Please
read our Privacy Policy below for more information.
Privacy Policy
When you visit www.rmoecephweb.com, we will not collect any personally identifiable information unless you decide to provide information to us. If you decide to request more information from us, make a purchase from our site, or use one of our data services, for example, we will ask you to provide information such as your name, email address, phone number, or additional information so that we can respond to your request. In some cases, we will also request patient information including but not limited to patient name, date of birth, patient record number, race and/or ethnicity. If you are a doctor, orthodontist or agent acting on behalf of a medical facility, such information should only be provided with verifiable consent from the individual whose information you are providing. If you are a patient, we will ask for your authorization to receive this information. You are not required to provide this information; however the services we can offer may be limited without it. We use this information solely as required to respond to your particular request and to improve both the usability of our site and our user support procedures. The E-Ceph website also automatically logs visitors' IP addresses and Internet Service Providers ("ISPs"); and may record information such as confirmation email messages sent, opened, delivered and clicked through, as well as results from using our web site search system. E-Ceph website may also record information to help prevent the misuse of our system.
HIPAA Statement:
HIPAA is the Health Insurance Portability and Accountability Act of 1996 circulated by the U.S. Department of Health and Human Services (HHS). It comprises regulations that set forth a number of new privacy and security standards designed to protect patient confidentiality. HIPAA became effective April 14, 2003. As many of our customers are subject to HIPAA’s regulations, we work as partners with these customers to help ensure the privacy and security of information submitted to our web site.
Your interactions with Rocky Mountain Orthodontics through our website foster HIPAA-compliant because:
Patient data is assigned a number; the patient’s name is not used.
In addition, the web site is password protected and password security procedures
are enforced.
Patient data resides behind Rocky Mountain Orthodontics’ firewall in
a secure manner. As a result, health care providers can be assured that patient
information is well protected when they access our web site.
Patient data is available only through Rocky Mountain Orthodontics supervisor
assigned user numbers and passwords, to those employees who require access
to the information to perform certain job functions. And Rocky Mountain Orthodontics
requires authorization from patients and/or providers to accept such information.
Rocky Mountain Orthodontics maintains a heightened sensitivity to client and
personal information. Our employees are trained to handle sensitive and personal
information in a manner that ensures confidentiality.
Consent:
At Rocky Mountain Orthodontics, we understand that our visitors are entitled
to make choices about the use of their personal information. We will always
give our registrants a choice regarding how patients’ personally identifiable
information they provide us may be used. Our registrants will always have
the opportunity to opt in or out of any data collection or distribution.
Disclosure:
Rocky Mountain Orthodontics will share the personally identifiable information
collected from our visitors (i.e. registrants) only as allowed by law, or
with consent. One example of this is when we are required to provide information
by a legal statute, a law enforcement agency, or regulatory authority. This
will usually be done only after we receive a court order or subpoena that
requires us to release information. In certain cases, an emergency request
from a verifiable law enforcement agency may be honored prior to receiving
a court order or subpoena. We will make reasonable efforts to notify our registrants
as soon as possible if we receive a request for the release of information
so that our registrants can have the opportunity to pursue any legal rights
and remedies they may have under the law. Under certain circumstances, a court
order or law may prohibit us from notifying our registrants of a request for
information. Examples of this include cases in which fraud and/or criminal
activity is suspected. In these cases, we will make every effort to notify
our registrant, at the earliest possible time permissible under the law.
Rocky Mountain Orthodontics occasionally sends outbound administrative email communications to ensure that our registrants are aware of significant updates or changes to the company. We encourage you to allow us to send this information to you so that you will always be aware of the latest information about Rocky Mountain Orthodontics. We respect your right not to receive any email that you have not specifically agreed to receive and, in furtherance of this right, have put policies in place that allow our registrants to control the delivery of these messages, or to prevent delivery if that is your preference. In some cases Rocky Mountain Orthodontics must send administrative email messages to our registrants to alert them to specific changes that may impact their ability to use a service they have previously signed up for, regardless of their email contact opt-in status. We also reserve the right to contact you if compelled to do so as part of a legal proceeding.
Rocky Mountain Orthodontics reserves the right to change its privacy policy to reflect new services that help further establish innovative customer-centric products and services, or to reflect changes in our legal obligations. Notifications of changes to our privacy policy will occur by the posting of a message on Rocky Mountain Orthodontics web site at www.rmortho.com or by users voluntarily viewing the privacy policy for periodic changes. In addition, the Privacy Policy link will always contain the most up-to-date Policy so that our registrants will always have the most current information about our disclosure principles regarding their data and about how Rocky Mountain Orthodontics will manage registrant information.
Data Security:
At Rocky Mountain Orthodontics, we employ security techniques and well-defined
employee practices to ensure the physical, technical, and administrative security
of data, and to protect data from unauthorized access and use. We hold our
employees accountable for maintaining the privacy and integrity of our registrants'
information. We provide ongoing training programs that are designed to keep
our employees informed of our Privacy Principles.
Access:
At Rocky Mountain Orthodontics, you have access to your registration information.
Please send an email inquiry to ecephweb@rmortho.com.
Children's Policy:
At Rocky Mountain Orthodontics, we do not knowingly collect information from
children under the age of 13 through our web site. However, certain data services
may require that Rocky Mountain Orthodontics collect patient information from
children under the age of 13 that is provided by a doctor or orthodontist.
Health care providers acting on behalf of a medical facility, should provide
such information only with verifiable parental consent. In the event Rocky
Mountain Orthodontics learns that a registrant is under age 13 or that verifiable
parental consent to share information was not gathered appropriately, we will
take steps to ensure that the registrant's information is deleted from our
database. We encourage parents to actively participate in their children's
activities on the Internet and to educate children on the safe use of this
exciting medium.
Accountability:
Rocky Mountain Orthodontics takes our responsibility to manage your information
and protect your privacy and the privacy of your patient information very
seriously. We have made the commitment to have our Privacy Policies and Practices
audited by independent organizations.
Because we are committed to your privacy and value your trust, this site has agreed to notify you of the following:
What personally identifiable information is collected
What organization is collecting the information
How the information is used
With whom the information may be shared
What choices are available regarding the collection, use, and distribution
of the information
What type of security procedures are in place to protect the loss, misuse,
or alteration of information under the company's control
How any inaccuracies in the information can be corrected
If you have questions or concerns regarding this site's privacy statement,
please contact us: ecephweb@rmortho.com.
